The roles in Project Support cover a diverse range of activities from budget management to the processing of invoices, purchase orders and expense claims. Rigorous adherence to process is key to providing sound financial management and reporting to the various project stakeholders.
Candidates selected for these types of roles can all demonstrate first-hand experience of working in these areas, have proven experience handling large amount of numerical data while following strict procedures in a highly accurate and deadline oriented manner. Additionally, employees within project support roles would be expected to have excellent Microsoft Office skills (in particular Excel) as well as fluency in a range of industry standard tools such as SAP.
Our staff has contributed to the successful programme management and control of over 20 space missions within ESA, from Columbus and METOP to Herschel-Planck and Galileo. Typical activities in this domain include:
The processing and verification of both electronic and paper invoices in accordance to company and local financial regulations and instructions is a common supporting task in any organization or project team. This role is at times a stand-alone position, but often is also included in the tasks of other administrative or project supporting personnel. Whether it be a stand-alone position or not, successful employees in this field need to be highly numerate, often with an accounting background and the analytical skills required to operate a complex accounting system.
- Processing, verifying and documenting electronic and paper invoices
- Provision of invoice/payment details to partners
- Off-setting of advance payments and processing of related financial transactions
- Reconciliation and clearing of vendor accounts
- Operating the accounts payable subsystems
- Verification of cost assignment for new procurement actions
- Participation in audits
Timesheet Administration / Workforce Planning
Through Sapienza’s years of experience working with space and defense institutional and industry organisations we are well aware of the high level of responsibility and accuracy required for the administration of timesheets. Staff in this position often play a pivotal role in project management, receiving data from a wide variety of contacts and providing reports to several departments, requiring them to have excellent communication and organization skills as well as accuracy. Some of their typical activities include:
- Time-based charging activities, financial administration
- Workforce Control and Planning
- Consolidation with contractual agreements
- Monthly Reporting